Role - Estates Assistant
Location - London (West End) - hybrid
Salary - £30k - £40k (DOE) + benefits + bonus
A well established commerial property services firm has a role for an Estates Assistant.
Responcibilities:
Be client service orientated and assist the team with their property management needs which are diverse to include, but not limited to, after suitable instruction;
- Ability to read leases and complete lease proforma accurately
- Understand service charge budgets, prepare service charge packs and reconciliation packs
- Run reports from our property management system, to include arrears schedules, service charge budget to expenditure reports, tenancy schedules, transaction listings and tenant histories
- Be contactable at all times to clients, colleagues and third parties associated with the properties
- Effectively time manage and prioritise workload; manage realistic expectations.
- Communicate effectively and proactively with team members, line managers and client contacts and service partners
- Prepare client reports and status updates as directed
- Understand the Health and Safety requirements relating to properties we manage and how our systems manage this; contribute to this process.
- Understand how we process invoices on our payment system and how coding options work and relate to budgets
- Inspect properties and report identifying defects or tenant breaches (after instruction)
- Have a strong work ethic and willing to be in the London 3 - 4 days per week
- Be able to communicate within the department such as Client Accountants, Credit Controllers and Facilities Managers.
Further information / job description available upon request