Title: Facilities Manager
Location: South Buckinghamshire (hybrid)
Remuneration: £35,000 -£45,000 (DOE) plus bonus.
We are seeking a driven individual to join a thriving and growing Property & Facilities Management team. This is an excellent opportunity for an ambitious individual looking to progress their career within Facilities Management, with attractive role progression prospects.
Company description:
The firm provides expert advice and management services across a wide range of commercial property, serving clients with a commitment to professionalism and personalized solutions in a modern and customer centric style.
The firm's ethos is quality over quantity, when it comes to delivering services to clients. With decades of experience, the firm has built a strong reputation for delivering high-quality services and innovative practices.
Role description:
This is a full-time hybrid role. As a Facilities Manager, you will be actively involved on a broad range of facilities management duties, from overseeing Health & Safety compliance to coordinating the delivery of Hard and Soft services across a wide variety of multi-tenanted commercial properties.
Responsibilities -
Operational -
- Proactive management of all site-based documents (site handbooks/procedures etc) updating as services/processes change.
- To work closely with the Property Managers to ensure a coordinated approach to management and smooth delivery of any building-based projects.
- Engage with all stakeholders in the properties (clients, occupiers, suppliers) to develop key relationships.
- Meeting regularly with occupiers with a view to developing and maintaining good positive relationships at all times.
- Ensure that you make yourself available in genuine out of hours emergencies to ensure a professional response to tenants at all times.
Accounting -
- Approving invoices for services and monitoring expenditure regularly to ensure the service charge budget is adhered to wherever possible, and keeping the Property Manager aware of variances.
- Managing expenditure levels during the year and assisting with the year-end reconciliation.
- To draft annual Service Charge Budgets in conjunction with the Property Manager utilising the firm's template budget.
- Undertake routine cost reviews and liaise with the Property Managers as required to effectively manage the agreed budgets.
Contractor Management -
- Ensure proactive management of all contractors, and ensure their insurances, accreditations and training is up to date.
Health and Safety -
- Ensure the properties fully comply with Health and Safety and Legislative requirements.
- Ensure all Risk Assessment/Method Statement documentation is reviewed and ensure all risks are appropriately managed via the H&S platform.
- Proactively manage contractors and suppliers for properties under your responsibility, ensuring all work carried out is in accordance with statutory legislation.
Sustainability -
- In conjunction with the property manager to actively reduce utility consumption.
- Ensure the smooth operation of all routine utilities management such as meter reads are taken in a timely manner, and processed accordingly.
Qualifications, Knowledge, and Experience -
- Minimum of 3 years’ experience in a similar role within Property Management, Facilities Management, or similar environment.
- NEBOSH/IOSH qualified
- IWIFM membership (desirable)
- Experience of managing FM Services across small – medium sized multi-let commercial property.
- Excellent organisational and communication skills
- Strong commercial management skills, proven experience of creating and managing budgets, and service charge accounting experience
- A high level of competence with computer and IT systems, including the use of internet-based portals
- A good understanding of the legal arrangement of the Landlord / Tenant relationship as it relates to commercial property
- Demonstrate a high-level understanding of building services
- Demonstrate a good working knowledge of Health & Safety Law, regulation, and best practice, including Fire Safety.
- Proven FM experience of managing multi-site portfolios.
- Focused towards delivering a first-class FM solution.
Further information on request.